Disaster Management Program Officer
Yayasan IDEP Foundation
Yayasan IDEP is a local Indonesian NGO, which specializes in the
development of curricula media, and practical programs that educate and
empower local communities in sustainable development.
Location: Indonesia (Ubud, Bali)
Job summary
The Disaster Management Development Officer is responsible for the
implementation and successful delivery of CBDM trainings, outreach programs
and other activities to attain the projects’ purpose and primary goals,
as per the deeds, contracts and funding of the project(s).
Program / projects overview
Since 2002, IDEP has been developing a Community-Based Disaster
Management (CBDM) self-help kit for use throughout Indonesia. The CBDM kit was
developed in response to the Bali Bomb in 2002 and was completed in
2005. The CBDM kit includes a manual with practical self-help forms that
can be directly used by local Indonesian communities to prepare for,
respond to and recover from disasters. It also includes posters, and 8
comic books with stories about different types of disasters (see
http://www.idepfoundation.org/CBDM.html). 1,000 sample copies of the
IDEP CBDM/DM kit were printed with the support of UNESCO and IDEP has
been socializing the kit amongst local and international funding and
implementing organizations.
IDEP foundation also responds to emergencies directly on the ground:
- In 2002 IDEP was one of the many local organization that were
directly involved in emergency response to the Bombing in Bali, see
http://www.idepfoundation.org/idep_balibomb.html for details.
- In 2004-5 IDEP worked with several local and international partner
organizations in the field, and over 200 private volunteers to deliver
over one million dollars of aid for victims of the Asian Tsunami in Aceh,
see http://www.idepfoundation.org/acehresponse.html for details.
- In 2005, IDEP assisted with the emergency response for the 2nd Bali
Bombings, see http://www.idepfoundation.org/idep_balibomb2.html for
details.
- In 2006, IDEP conducted a direct field assessment of the impacts on
local communities from the Lombok NTB flooding.
http://www.idepfoundation.org/ntb_flood.html
- In 2006 IDEP assisted with the emergency response for the Earthquake
in Yogyakarta and Klaten areas of Java, see for details.
http://www.idepfoundation.org/java_quake.html
- In 2006 IDEP assisted with the emergency response for the Earthquake
and Tsunami in Pangandaran see for details
http://www.idepfoundation.org/pangandaran.html
- In 2006/7 IDEP assisted with the emergency response for the North
Sumatra / Aceh Flash flooding, see for details.
http://www.idepfoundation.org/aceh_flood.html
This Program is currently:
IDEP’s Disaster Management (DM) Program is liaising with a range of
donors and implementing partners. IDEP is setting up model CBDM villages
in Aceh and Bali. We are in the process of developing a longer-term plan
(5 years) for IDEP’s DM program.
IDEP’s capacity for emergency response is also being assessed and
strategies and policies are being developed so that in the event of other
major disasters IDEP’s ability to continue to deliver “intelligent aid”
will be maximized.
This Program’s current plans include:
IDEP’s Disaster Management Program plans to expand the repertoire of
tools available for CBDM/DM with videos, training tools and other
necessary guides and manuals. IDEP is strengthening the CBDM/DM program
through long-term analysis of the CBDM kit in the field and development of a
monitoring and evaluation system and building up in-house capacity for
training. Continued plans for promotion and distribution of the CBDM
kit components throughout Indonesia for targeted widespread
implementation by partner agencies is an important long-term initiative.
The CBDM/DM Project’s long-term plans include:
A. The Development of educational tools such as:
1. Ongoing CBDM kit review
2. Development of new CBDM Comics
3. CBDM/DM Public Awareness Posters
4. Public Awareness Videos
5. Training Videos
6. Training Lesson Plans & Facilitators’ Guidebook
7. DM Website (planned to work in conjunction with Risk Map by DREAM
Jogya)
8. Government DM Manual(s)
9. CBDM media for children / schools
10. Other related media development
B. Field Implementation including:
1. Research & strategic planning for implementation of CBDM/DM
2. CBDM/DM networking and partnerships development
3. CBDM Public Awareness campaigning
4. Training Roll Out
5. Model community pilot implementation
6. Regional Implementation Program Pilot
7. Processes for subsidized distribution of CBDM Kits for non-funded
implementers
8. Monitoring and Evaluation
9. Follow up support for implementing parties
10. Development of all of the CBDM/DM program components.
For more information about this projects see:
http://www.idepfoundation.org/CBDM.html
Ongoing responsibilities and accountabilities include
1. Project Implementation
1.1. Prepare and implement CBDM training contracts to partners /
clients with the support of Training Development Senior Officer.
1.2. Initiate community based activities / organize local communities &
build networking format through traditional / cultural structures
appropriate for Community Disaster Preparedness.
1.3. In collaboration with Training Development Senior Officer conduct
and support process of Training of Facilitators for community
preparedness & emergency response for both internal & external candidates
(Trainer of Trainers CBDM)
1.4. Facilitate and support other Trainers to conduct community
training / build local capacity for community preparedness & emergency
response (CBDM Training)
1.5. Monitor and evaluate training results and ensure that they are
meeting program objectives
1.6. Play an active role in outreach activities for promoting CBDM kits
and systems.
1.7. Contribute in the research and strategic planning processes for
the DM program at IDEP.
1.8. In collaboration with Training Development Senior Officer and
Coordinator and DM Program Coordinator prepare TORs for appointed
consultants and volunteers
1.9. Support orientation and work needs for the consultants and
volunteers work as required
2. Budget
2.1. In collaboration with Training Development Senior Officer,
prepare, manage and control CBDM training contract services with support and
Finance unit. Insure all activities are within their budget and being
implemented as required by the funding bodies within the specified time
frame and as specified in the Agreements and variations to those
Agreements.
2.2. Support the Training Development Senior Officer, Finance Unit and
DM Program Coordinator in preparing finance reports and any financial
information required for accountable and transparent project
fundraising, implementation and reporting which related to DM training contract
services or other outreach projects.
3. Reporting
3.1. Prepare progress reports for CBDM Program Coordinator as required.
3.2. Coordinate the prepare reports for the CBDM training contract
services in collaboration with Training Development Senior Officer.
3.3. Assist and contribute in the preparation of CBDM project final
reports as required
3.4. Respond to any necessary reporting needs related to the
responsibility in collaboration with Training Development Senior Officer and CBDM
Program Coordinator as required.
3.5. In the absence of the DM Program Coordinator, support Training
Development Senior Officer to prepare the update for CBDM overall program
every 2 weeks
4. External and Internal Relation
4.1. Represent IDEP at meetings and workshop related to CBDM program as
required.
4.2. Liaise with key project stakeholders including communities, NGO,
INGO, government and media as defined within the deeds of the projects,
and / or as specified by the DM Program Coordinator.
4.3. Liaise closely with other project officers / staff within the
organization and participate as a team member of CBDM program relating to
the organization.
5. Other
5.1. Any other lawful and reasonable duties as directed by DM Program
Coordinator.
Requirements
1. Minimum 5 years experience in community development/consultation,
work with community based management
2. Desirable fluent both spoken and written English and must have
fluent Indonesian
3. Standard computer skills (email, Ms.Word, Ms.Excel. Ms. Power Point,
etc.)
4. Commitment to the environment & sustainable community based
development and the principles as outlined in IDEP’s mission and vision
(http://www.idepfoundation.org)
5. Experience in disaster management is desirable
6. Experience in curriculum development is desirable
Skills and competence
1. Effective communicator, dynamic and creative.
2. Familiar with IDEP CBDM tool kits
3. Able to manage community and work in a multi-cultural workplace
4. Able to write program plans, budget, and develop timelines
5. Able to write proposals for all future Projects of the Program (more
good)
6. Outstanding leadership qualities
7. Good judgment skills and ability to mediate disputes
8. Able to manage comfortable work situation
9. Female candidates are highly encouraged to apply
Vacancies Contact
hr@idepfoundation.org
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