Organizational Context
Under the overall guidance and direct supervision of National Project Director (NPD) of the Implementing Agency, i.e. Ministry of Home Affairs, the Project Manager assumes managerial responsibility for the project implementation.
The Project Manager will be responsible for regular reporting to the Programme Staff of UNDP while maintaining close communication over operational issues as well as strategic opportunities arising from the project implementation.
Internally, the Project Manager leads the Project Management Unit (PMU) at the Implementing Agency in close collaboration with Programme Staff at UNDP. Externally, s/he represents the Implementing Agency and UNDP in the project implementation and management.
Functions / Key Results Expected
Summary of Key Functions:
* Managing day-to-day project implementation and leading the PMU (70%).
* Providing technical assistance to the NPD and the project (30%)
A. Project Management
1. Planning
* Organize joint planning meetings involving Implementing Agency, UNDP and other relevant parties to develop an annual workplan and a corresponding budget plan with clearly stated milestones contributing to the achievement of target outputs defined in the Project Document (PRODOC) and get it approved by the NPD and UNDP;
* Develop quarterly workplans and expenditure plans based on the agreed annual workplan;
* Advise the NPD and UNDP for revisions to the workplan and budget plan based on the operational and strategic appreciation of project implementation with given conditions;
* Consolidate and synchronize proposals of project beneficiaries with project annual work plan and targets, providing advice on the appropriateness as well as timeliness of these proposals according to established targets and timeframes.
2. Implementation
* Prepare Terms of Reference (ToR) for required inputs (individual and institutional consultancy services, procurement of goods, organization of training, seminars, etc.), with expert technical support as required;
* Supervise the PMU staff and consultants and evaluate their performance in delivering individual outputs as described in their ToR.;
* Mobilise competent national and international experts that are needed by the beneficiaries of the projects, following the agenda and activities that are supported by the projects;
* Follow-up and ensure that required inputs are processed in a timely and transparent manner and mobilize competent national and international expertise as required;
* Confirm and attest to the timeliness of submission and the quality of goods and services procured for the project;
* Review project resource requirements and provide advice to the NPD on the need for budget adjustments and revision.
3. Monitoring and Evaluation
* Monitor project progress against annual and quarterly workplan and budget plans;
* Monitor and evaluate activities implemented by partners;
* Liaise with the Implementing Agency and UNDP on the conduct of project evaluation and ensure access by the evaluators to project documentation, personnel and institutions involved in the project.
4. Reporting and Audit
* Prepare project progress reports (quarterly and annual / financial and substantive) against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project;
* Prepare final project report, with an analysis of progress towards expected results as defined in the PRODOC and subsequent work plans and budgets. Together with UNDP, organize final project review meeting;
* Establish and maintain a systematic filing system of key documents (in hard copy and soft copy) in line with audit requirements;
* Assist UNDP Program Officer in closing projects operationally and financially in accordance of rules and regulations of UNDP and in close coordination with implementing agencies;
* Liaise with UNDP on the conduct of project audit and ensure access by auditors to project documentation, personnel and institutions involved in the project. Ensure that audit recommendations are complied with.
B.Technical Assistance
1.Knowledge Management
* Ensure that relevant project outputs, best practices and lessons learned are disseminated, complying with the quality requirements of the implementing agency, UNDP and other donors;
* Identify relevant databases and facilitate access by project partners to relevant, state of the art information.
2. Represent the NPD and the national implementing agency as required in networks and events that are relevant to project under his/her responsibility.
3. Networking and Coordination
* Identify and establish relations with national and international networks that could provide technical and advisory support to efficient and effective project implementation;
* Assist the NPD and the national implementing agency in organizing coordination meetings with project partners, donors, UNDP, etc. as required.
Impact of Results
Project implementation in line with the objectives of the project and UNDP rules, regulation and procedures is critical to ensure achievement of UNDP Country Programme outcomes. A client-oriented and efficient approach has impact on the image of UNDP CO.
Competencies
Corporate Competencies
* Demonstrates commitment to UNDP’s mission, vision and values.
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
Project Management
* Has strong managerial competency with experience in results based management and results oriented approach to project implementation.
Communications and Networking
* Has excellent oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors.
* Has excellent written communication skills, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports.
* Has demonstrated knowledge and experience in working on improving civic education and democratization and existing networks of experts and policy makers.
* Maturity and confidence in dealing with senior and high ranking members of national and international institutions, government and non-government.
Knowledge Management and Learning
* Shares knowledge and experience.
* Actively mentoring PMU staff under her/his supervision.
Leadership and Self-Management
* Focuses on result for the client and responds positively to feedback.
* Consistently approaches work with energy and a positive, constructive attitude.
* Remains calm, in control and good humored even under pressure.
* Competent in leading team and creating team spirit, stimulating team members to produce quality outputs in a timely and transparent fashion.
Qualifications
Education:
* Minimum Master Degree or equivalent in Law, Business Administration, Public Administration, Economics, Political and Social Sciences or related field.
Experience:
* Minimum 3 years of relevant experience at the national or international level in development areas, and in particular in project management.
* Proven experience in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects.
* Demonstrated knowledge and experience in working on improving access to justice and pro-poor justice sector reform is essential.
* Familiarity of UNDP system, rules and procedures is an advantage.
* Experience in the usage of computers and office software packages and in handling of web-based management system.
Language Requirements:
* Fluency in written and spoken English and Indonesian.
UNDP is an equal opportunity employer and encouraged qualified female candidates to apply
Online apply at http://www.undp.or.id/jobs/job.asp?JobID=1061
contact
United Nations Development Programme
Menara Thamrin 7-9th Floor
Jl. M.H. Thamrin Kav. 3, Jakarta 10250, Indonesia
Tel: +62-21-314-1308, Fax: +62-21-314-5251
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