Job vacancy at Associate Human Resources Officer

VACANCY ANNOUNCEMENT

Title: Associate Human Resources Officer, P2

Unit/Department: Human Resources Section, Support Services Department

Deadline for applications: 22 March 2012

Date of issuance: 23 February 2012

Duty Station: Geneva, Switzerland

Remuneration: In accordance with the UN salary scale applying to professional staff.

Accountabilities: Under the supervision of the Chief, Human Resources Section, the incumbent will perform the following tasks:

• Provide advice and support to managers and staff on human resources related matters.
• Keep abreast of developments in various areas of human resources.

Assist in the preparation of HR related documents, surveys, reports, internal rules and regulations by:

• Conducting research on various HR related matters within and outside the UN system
• Drafting and/or reviewing guidelines, manuals, web content
• Preparing reports such as gender, geographical balance, statistics etc…
• Update the HR page on the UNITAR website

Assist in the Recruitment and Placement of staff and collaborators by:

• Preparing vacancy announcements, posting of vacancies, reviewing applications, and providing a short-list to Programmes or Sections.
• Reviewing recommendation on the selection of a candidate by Programme or Section.
• Preparing and presenting cases to the Appointment and Promotion Board.
• Carrying out all human resources administrative transactions including preparation of personnel actions and processing of contracts.
• Supervising the maintenance of the human resources filing system.
• Coordinating the UNITAR Internship/Traineeship/Collaborators Programmes.

Assist in the administration of staff entitlements by:

• Administering and providing advice on salary and related benefits, entitlements.
• Providing advice on interpretation and application of policies, regulations and rules.
• Reviewing the applications for the internship/traineeship/collaborators Programmes, handling correspondence with applicants.
• Acting as alternate Approving Officer in IMIS for the approval of PAs and consultancy contracts, when and as requested by the Chief of the section.

Assist in the Staff development and career support training by:

• Providing induction orientation and briefing to new staff members.
• Coordinating the logistical arrangements for staff training.
• Assisting in the identification and selection process of resource persons, drafting terms of reference and performing administrative tasks in preparation for contracts and payments.

Perform other duties by:

• Preparing classification analysis of jobs in Professional and General Service and related categories.
• Providing guidance to programme managers on the application of classification policies and procedures
• Reviewing the request for classification submitted by Programme to ensure accuracy and consistency in accordance with the rules
• Acting as 2nd Classification Officer in classifying UNITAR posts up to the P-5 level as requested by the Chief of the Section

Work implies frequent interaction with the following:

• Staff at large
• Applicants/General Public
• Human Resources Officers/Administrative Officers/Training Officers/Executive Officers in the Secretariat
• Counterparts in other UN agencies
• Permanent Missions to the UN

Results expected:

• Applies knowledge with respect to the full range of human resource management activities of the Section
• Adheres to applicable UN/UNITAR guidelines, policies and procedures wile undertaking these duties.

Competencies:

• Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence of subject matter, is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allow for contingencies when planning, monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, operates I compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for her own shortcomings.
• Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; establishes and maintains productive relations with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions keeps clients informed of progress or setbacks in projects; meets deadlines for delivery of products or services to clients.
• Commitment to Continuous Learning: Keeps abreast of new developments in own field; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
• Technological Awareness: Seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Requirements :

• Education/Experience: A first-level university degree in human resources management, business or public administration, social sciences or relevant combination of qualifications and relevant work experience may be accepted in lieu of university degree. A minimum of two years of progressively responsible experience in human resources management, administration or related area.
• Language: Fluency in both English and French (both oral and written) is required. Knowledge of Spanish is an advantage.
• UNITAR shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under represented regions at UNITAR. There will be a probation period of 3 months.

How to apply:

All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. A letter of motivation as well as the P11 form/ Curriculum Vitae are to be sent to:

Email: estaffing@unitar.org

UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.