In line with our continued growth and expansion in Harapan, West Kalimantan, CTP Holdings Pte Ltd, our oil palm plantation business invites suitably qualified candidates for the role of :
PROCUREMENT ADMINISTRATOR
MAIN PURPOSE:
The main objective shall be to develop a strategic supplier management and provide best value to site operation through:
• Reduce supply base.
• Long-term supplier agreements.
• Procurement strategy inline with Cargill's best practices
This position is needed to :
• Coordinate the procurement cycle of specific products or services for site operations namely general office, mill and plantation departments.
• Contact vendors and suppliers for quotations, prepares purchase requisitions and purchase orders
• Provide assistance to different departments in identifying and selection of inventory items
• Implement procurement best practices
Main responsibilities :
• Ensure total compliance to recommendation's of the Group Procurement Teams
• Carry out procurement activities by leveraging the total spend at a country level vs. buying piece meal at a company level.
• Maintain close coordination with department heads on procurement activities: Chief Engineer/Senior Mill Manager, Senior Estate/Field Manager, Project Manager, HR Manager, Finance Controller
• Identify major and preferred suppliers for major items or frequent purchased items; develop and maintain preferred supplier program
• Identify and resolves potential procurement problems; follows up to ensure timely and accurate product delivery.
• Ensures adherence to established Cargill and Indonesia policies and procedures, quality assurance programs, and environment, health and safety and food safety standards.
• To provide training and coaching to subordinates on procurement activities
• To control and coordinate procurement staffs' daily activities
• Any other tasks as assigned by the Group Sourcing Manager.
• To ensure that the following activities are carried out efficiently by Procurement staff in site office.
• Reviews of purchase requests for department head approval, approves purchase orders based on approved purchase requests
• Oversees preparation of procurement and accounting paperwork such as small purchase orders and requisitions; reconciles invoices with purchase orders in preparation for payment processing.
• Corresponds with suppliers for quotations; ensure communication is maintained with vendors regarding current status of purchase orders.
• Corresponds with suppliers on delivery requirements, quality and service problems, whenever possible or required
• Assists the different department heads with locating and/or ordering products, as appropriate to the position; may compile and disseminate catalogs of inventory items and related materials for their use.
• Performs miscellaneous job-related duties as assigned.
• Prepares and reviews specifications, working with vendors and suppliers to secure full descriptions of items as required: work closely with department heads to obtain proper specifications/requirements.
• Oversee preparation and distribution of formal and telephonic bid solicitations; preparation and review of bid tabulations.
• Analyzes bids and proposes to department heads as appropriate.
• Supplier and item information are up to date in the Business system and in files (if such information cannot be updated into the Business system).
• Filing of purchase requisitions and purchase orders to document procurement activities are maintained.
To prepare necessary reports, such as:
• Cost Savings Report
• Procurement Activity Report
• PO issued - amount of PO, value of purchases (monthly and annually)
• Outstanding PO
• Supplier Performance
• Stocks: Office Supplies, outstanding fertilizer in central warehouse
KNOWLEDGE AND SKILLS REQUIREMENTS :
• Knowledge: Procurement, negotiation, analytical and some technical knowledge
• Comprehension: Attach meaning to facts and information.
• Application: Use, apply transfer what you learned (engineering theories, calculations, technical facts, and other facts) to other situations.
• Analysis: Examine information by looking at its separate parts.
• Synthesis: Put together or combine what you have already learned, understood, and analyzed into something new and different.
• Evaluation: Make judgements about the work, or value, or quality of an idea or an item - a choice you can defend.
Knowledge and skill "areas" :
• Ability to understand some technical terms and specifications (mill spare parts, plantation requirements)
• Knowledge of accounting procedures involving procurement, taxes and duties, customs and custom clearance,
INCOTERM :
• Knowledge of automated procurement management systems preferred.
• Knowledge of preparing and maintaining complex records and files in an automated system.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Knowledge of procurement rules and regulations.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of accounts payable/receivable procedures and practices.
• Ability to detect problems and resolve them and if necessary elevate the problem.
• Ability to analyze and solve problems.
• Ability to resolve customer complaints and concerns.
• Skill to evaluate bids and compile reports for use in determining successful offer.
• Skill to communicate ideas and instructions clearly and concisely.
• Knowledge: All areas must be at "application level".50% minimum to "analysis level"."Expert" or "evaluation" level in at least some areas.
SPECIALIZED KNOWLEDGE AND/OR SKILLS :
• Accounting or Mechanical Engineering degree from a reputable University with minimum GPA of 3.00
• Min. 5 years working experience in procurement process
• Good negotiation skills
• Proven leadership skills and strong commitment towards career
• Some understanding on technical specifications of equipment is required
• Highly ethical, honest and disciplined
• Computer literate
• Fluent in written and spoken English
• Experience in refinery or palm oil mill with good safety standard, knowledge of ISO standards are added advantages.
• Experience in manufacturing environment is highly recommended
• Experience with procurement software system in an added advantage
responsible for all financial accounting in CTP-Harapan Business Unit, develop a strong knowledge of the company’s business processes and play a prominent role in the preparation of various performance measurement reports for the accounting and treasury teams, assist the accountant manager in ensuring accurate and timely financial reporting for Controller
SENIOR ACCOUNTANT Harapan, West Kalimantan
Education :
• University degree in accounting/Finance from reputable university ,
minimum 2.7 GPA (scale of 4)
Skills:
• Ability to communicate effectively with internal/external customers and deal with conflict,
• Ability to improve work processes,
• Proven ability to deal effectively with change and strong decision
making & problem solving skills
Experience:
• Minimum 5 years business experience with multinational company as
• Accounting Supv.
• Experienced in KAP (Registered Public Accountant ) are preferred
Knowledge:
• Strong I/T skills,
• Proficiency in written and oral English is a must
Others :
• Fast learner and willing to be placed in Harapan, West Kalimantan.
Good remuneration package and challenging career opportunities will be offered to the right candidates. The remuneration package will be commensurate with experience.
Closing date of application is 2 weeks after the date of advertisement.
Please send your complete CV, copies of educational certificates to:
HUMAN RESOURCES – CARGILL INDONESIA
Plaza Bapindo – Tower Citibank Lt. 23
Jl. Jenderal Sudirman Kav. 54 – 55
Jakarta 12190
Email :
indohr_recruitment@cargill.com
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